I. Purpose:
Robert Morris University is committed to the development and administration of a comprehensive Safety Process. The process has been designed to provide a physical environment free of recognized hazards, manage staff activities to reduce the risk of injuries and ultimately preserve the safety of employees, students, volunteers, visitors, contractors, and other personnel. The purpose of the Safety Management Plan is to reduce incidents in the environment, establish comprehensive safety policies/procedures, provide effective safety education and monitor the environment through hazard surveillance inspections.

II. Goal:
The safety management mission is consistent with, and actually supports, the larger overall mission of Robert Morris University through the development, promotion, and subsequent implementation of proactive safety management programs. This plan is established to implement a system of continuous improvement, to ensure that performance is evaluated and opportunities for improvement are identified. The Safety Management goal for 2005/2006 is to implement a process where 100% of reported incidents resulting in an employee injury will be reviewed by the Safety Subcommittee.

III. Objective:
The safety management plan was developed to coordinate an effective safety process based on organizational experience, applicable law and regulations, and accepted practice. This includes maintaining a safe physical environment, reviewing organizational safety policies and procedures and implementing an injury prevention and investigation program. The overall success is achieved, in part, through safety education, which may be provided during new employee orientation, annual safety training, and other subject/department specific training methods. Also, Hazard Surveillance Inspections will be conducted to assess and make improvements in the environment. The short term goal will be accomplished by developing an incident investigation and recordkeeping policy and form, communicating the process to RMU departments.

IV. Scope:
This plan applies to all Robert Morris University personnel including, but not limited to, those located at the Moon Campus, Island Sports Center, Pittsburgh facilities and other locations operated by the University. In addition, students, volunteers, visitors, contractors, and outside service providers are also included within the general scope of the plan.

V. Codes, Standards & Regulatory Requirements:
The safety management plan has been designed to ensure compliance with all federal, state, and local safety requirements. These requirements include, but are not limited to, the Occupational Safety and Health Administration (OSHA) and the Pennsylvania Department of Labor.

VI. Organizational Roles and Responsibilities:

1. Staff Safety Management Responsibilities:
   1. Safety Management Sub-Committee:
      To ensure that we meet our stated goals/objectives, Robert Morris University has established a "Safety Management Sub-Committee". A subcommittee chair has been appointed by the University Safety Committee Chair(s) and will facilitate the development, implementation and monitoring of program activities. Additional responsibilities of this committee include, but are not limited to:
      1. The committee chair shall assemble a team (committee) which represents all primary operations.
      2. The committee shall be composed of an equal number of employer and employee representatives, with no less than 2 representatives from each group. Members should serve a continuous term of at least one (1) year.
      3. A quorum of committee members shall meet at least monthly. Meetings must be documented and include; member list and attendance, meeting agenda's, and meeting minutes - including corrective actions.
      4. Decisions shall be made by majority vote.
   2. Safety Officer/Safety Services:
      To ensure that we meet our stated objectives, Robert Morris University has appointed a qualified Safety Officer to manage Safety Services. The Safety Officer serves as a resource to the University by providing technical assistance pertaining to safety and environmental matters.
   3. Human Resources and Business Operations:
      1. Worker Safety / Worker's Compensation
      2. Employee injury/illness reporting, investigation, and recordkeeping.
      3. Student, visitor, and property damage incident reporting, investigation, and recordkeeping.
      4. Administration of the safety management orientation, education and training program
   4. Student Health:
      The OSHA mandated Bloodborne Pathogen Program as well as other related infection control programs is a major component of the safety process. This is part of the Safety Management Plan and with the Safety Subcommittee will be coordinated by the Student Health Department.

2. Line Management Safety Responsibilities:
   1. President and Board of Trustees:
      1. The information presented in Section VI.A above outlines the staff support structure that has been assigned responsibility for the development and administration of a comprehensive safety management plan. However, ultimate accountability for successful program implementation remains with the President and Board of Trustees.
      2. Operational responsibility for program implementation has been delegated through the organizational hierarchical management structure.

3. Vice Presidents/Directors/Managers:
   1. Robert Morris University Management has been assigned direct responsibility for the actual implementation of their departmental safety management program. Department Heads will be responsible for actual department safety performance.
   2. Management has also been assigned the responsibility to evaluate the university-wide safety management process, determine which program elements apply to their respective activities and subsequently customize their departmental safety management programs accordingly.

4. Employees:
   All faculty and staff are responsible for complying with all requirements of the Robert Morris University Safety Management Plan.

VII. Implementation Programs & Guidelines:
The requirement to develop and implement specific safety programs was based upon the results of a risk assessment conducted by RMU's Safety Officer during the Summer/Fall of 2005. The risk assessment proactively evaluates the impact of buildings, grounds, equipment, occupants, and internal physical systems on staff and public safety. To this end, the Safety Management Plan establishes processes for:

1. Conducting a risk assessment that proactively evaluates the impact of buildings, grounds, equipment occupants and internal physical system on staff and public safety;
   The Safety Officer and Safety Management Sub-Committee review trends, incidents and similar information related to the Safety Management Plan. This Sub-Committee provides subsequent guidance for the organization and departments regarding safety issues. Robert Morris University identifies these trends and/or issues through Hazard Surveillance Inspections, Management Rounds, Incident Reports, Security Rounds, Worker Injury Reports and department or staff questions and concerns.

2. Reporting and investigating all incidents of employee, student or visitor injury or property damage;
   All incidents will be investigated and reported as outlined in an "Incident Investigation and Recordkeeping Policy". Depending on the nature of the incident, Human Resources, Business Operations, Safety Services, Public Safety and the affected department may be involved in the investigation and subsequent review by the Safety Sub-Committee. It is the responsibility of staff to report all incidents.

3. Ongoing hazard surveillance, including response to safety recalls;
   Hazard Surveillance Inspection (HSI), Public Safety patrols, construction inspections, and departmental monitoring provide a process for ongoing surveillance. The purpose of a HSI policy is to establish a formal process for monitoring the safety aspects within the environment. At a minimum, annual hazard surveillance inspections will be conducted by a multidisciplinary team. Detailed survey reports will be provided to department heads for corrective action.

   A process related to equipment recalls/alerts will be established and coordinated with affected departments to ensure that response and corrective action is taken. Reports of recalls/alerts will be reviewed by the Safety Sub-Committee.

4. Establishing safety policies and procedures to protect individuals at the University and ensure compliance with OSHA standards;
   A number of safety policies/procedures will be developed within the scope of this plan. The subject specific policies will include, Personal Protective Equipment, Lockout/Tagout, Bloodborne Pathogens, Fall Protection, Confined Space and Hearing Conservation (see Appendix).

5. Examining safety issues by appropriate university representatives;
   The Safety Management Sub-Committee is responsible for reviewing all pertinent safety issues and recommending solutions including:
   • Reviewing all accident and illness prevention concerns - Incident Investigation and Recordkeeping.
   • Reviewing all hazard detection and accident and illness prevention programs and formulating written proposals - Annual Plan Review.
   • Implementing procedures for workplace safety inspections - Hazard Surveillance.
   • Reviewing all incidents resulting in work-related deaths, injuries and illnesses and complaints regarding safety and health hazards - Incident Investigation and Recordkeeping.
   • Conducting follow-up evaluations on new safety equipment and/or safety procedures - Hazard Surveillance.
   • Implement a process for committee members to obtain safety proposals, reports of hazards or other safety information from persons involved in the operation of the workplace - Reporting and Resolution of Employee Safety Concerns.

6. Ongoing monitoring of performance;
   Performance measures are selected to monitor actual and/or potential risks related to one or more of the following issues:
   • Staff knowledge and skills
   • Monitoring and inspection activities
   • Emergency and incident reporting
   • Inspection, preventive maintenance and testing of equipment

   The safety management performance measures established include:

   • Number of Management Staff educated on the Incident Investigation and Recordkeeping Policy.
   • OSHA Recordable Injury Rate

7. Safety policies and procedures will be reviewed as frequently as necessary, but at least every three years;
   Each of the Safety Management policies and procedures will be found in the Robert Morris University Safety Policy Manual. The Safety Officer and Safety Management Sub-Committee are responsible for keeping this manual current. The manual will be reviewed at least every three years.

8. A qualified individual oversees the development, implementation, and monitoring of safety management;
   The University Safety Committee Chair(s) will appoint an individual to chair the Safety Management Sub-Committee. Additionally, the Safety Officer provides direction and serves as a resource on all matters related to the University safety program.

9. Maintaining and supervising all grounds and equipment:
   Each department is responsible for maintaining and managing its area and equipment in a safe manner. Through a combination of safety surveillance rounds, security rounds, building maintenance and department monitoring, the grounds are monitored for safety deficiencies.

10. Annual Evaluation:
    The Safety Management Plan will be evaluated annually by the Safety Management Sub-Committee and submitted to the University Safety Committee for final approval. The annual evaluation will assess the program goal(s), objective(s), scope, performance and effectiveness utilizing at least one of the following: staff knowledge of process and procedures, monitoring and inspection activity, emergency and incident reporting, level of staff participation, and inspection, preventive maintenance and testing of equipment.

VIII. Orientation and Education Program:
University personnel will receive education on aspects of the Safety Management Plan. Training and education may be provided during new employee orientation, with new tasks, and/or annually. Training/education may be provided through presentation, computer based, self study/learning packets, hands on, and similar venues.

Employees will receive department specific safety education from their department manager. This includes job specific safety hazards.

The Safety Management Sub-Committee shall receive annual training provided by a representative who meets the Bureau (PA Department of Labor & Industry - Bureau of Workers Comp.) requirements to include; hazard detection and inspection, accident and illness prevention and investigation, safety committee structure and operation, and other relative safety & health concerns.

IX. Information, Collection and Evaluation System:
Status reports will be prepared and submitted to the University Safety Committee on a quarterly basis. The reports will include, but not be limited to a summary of the plan effectiveness as measured by the performance measure(s) identified in this management plan. It will also include risks not anticipated in the original management plan design; the need for additional resources to accomplish the program goals and objectives; and identified problems, needs, opportunities and proposed solutions for correction of identified program deficiencies.

X. Safety Management Program Documentation:
Every operational department will receive a copy of this plan and the associated implementation policies and procedures. These documents are contained in Section 1.0 of the Robert Morris University Safety Program Manual. The manuals are distributed through Safety Services.

APPENDIX
Implementation Policies, Procedures & Guidelines

Control of Hazardous Energy